International Academy of TCM Attendance Policy

It is the expectation that the student will actively participate and complete his/her responsibilities to attend the subject(s) as presented and as such the Academy encourages its students to attend 100% of the scheduled programming.

When a student undertakes enrolment in a subject, certificate or diploma program, he/she undertakes to commit their best efforts to meet the standards of the Academy. Poor attendance may lead to ineligibility to undertake examinations, suspension and potentially, subsequent expulsion from the Academy.

Historically, it has been demonstrated that there is a strong correlation between a student’s success in the subject/program and attendance/participation.

Attendance will be taken by Faculty for each class, practical training session, public clinic and community outreach day, and submitted to the Administration Office for recording. Attendance may be taken at anytime during the class, clinic or off-site activity.

o       A student should not be of the opinion, that because a course fee has been paid, that the student has an option of attending classes or completing assignments. This is a skill development program of study and missing classes will detract from establishing a sound academic and technical foundation.

o       If a student is late or leaves early, more than 2 times for the same subject/module, it will be counted as 1 missed hour.

Important Note:

o       If a student misses more than 25% (6 hours) of a 1 credit/unit (24 hours) of study, the matter will be reviewed by the Educational Committee and he/she may not be eligible to write the examination for that unit of study (The Committee assesses the reasons for the absence and the relativity of the missed hours within the overall program).


Important: Examination Eligibility

A student will become ineligible to write academic or oral practical, semester or final, examinations for a subject, if he/she has missed more than the following number of hours for the subject/clinic.

            Subject/Unit Length                           Hours Missed to Cause

                                    Credits                                    Ineligibility to Examination

o         1                                                        6.0

o        1.5                                                      6.0

o        2                                                         10.5

o        4                                                         14.5

o       6                                                          21.5

Public Wellness Clinics/Supervised Off-sites

A student must have completed 100% of the certificate/diploma stated supervised public wellness clinical or supervised off-site hours, in order to receive a certificate or diploma. This may delay the student’s completion schedule as originally established. There is no exception to this policy.

  • The student will be required to undertake the number of hours missed, by participating in additional supervised clinics and off-sites. Missing student public wellness clinics impacts the public, student peers and the supervisor of the clinic and grade demerits may be applied to the grade for the subject area.

Academic/ Theory Class Exceptions: It is acknowledged that a student may miss hours due to unforeseen occurrences. Any combined absence longer than 5 days in a semester will require the review and approval of the Education Committee to assess the student’s eligibility for writing the semester examinations. Requests for absence due to vacation will not be entertained.

o                                Doctor’s Certificate

A Doctor’s certificate is required for more than 2 days of absence.

o                                Bereavement-up to 3 days

In either of the foregoing situations, the student will need to meet with the teaching faculty and receive reading assignments related to the material missed. Short absences within this category will not cause a student to become ineligible to undertake the semester examinations.



Supervised Hours – Best Guidance

o       The application of theory is a key component of studies and there is no substitute for hands-on practice on clients, whether they are healthy adults, seniors, infants or athletes. Challenge yourself to exceed the minimum bar and build a strong base and approach for your future practice.


o       While the Academy will maintain a student attendance record, it is the student’s mutual responsibility to keep a personal record of supervised clinical and off-site events, as well as, to meet the required hours established in the program.

o       This may be accomplished by using the Activity record Form available at the Administration Office.

Exemplary Participation Award: Acupuncture Diploma

Begin building your record of voluntary hours in the first semester. Become diligent in the completion of your personal record of voluntary participation hours.

If a student exceeds 2318 total participation hours (2112 program plus 192 extra participation hours), he/she is eligible for a top participation award, to be presented at Graduation. Ensure you have all qualifying hours recorded.

Which hours are eligible?

o       Recorded on-site hours from all categories of academic study are eligible.

o       Recorded hours from all categories of hands-on practice which are in addition to the scheduled requirement are eligible.

o       Tutoring/mentoring students in another class in the same subject, under the guidance of the Principal are eligible. (Bloom’s Taxonomy supports this activity to be a strong learning tool for students.)

o       Personal study hours cannot be used to replace missed class hours. Missed clinic hours must be made up only as stated.

Note: There is no additional tuition fee for a student who wishes to exceed hands-on skill development hours through additional on-site clinical or off-site participation.

“Be a committed participant – build your record of hours and reach for “excellence”.